Last Updated 2018-05-25
We collect data based on the lawfully given consent by the data subject to process his or her personal data for one or more specific purposes. We also collect and process data that is necessary for the performance of a contract to which the data subject is party.
Why do we collect personal data?
NJ collects personal information from the participants attending the Clients meetings & events organized by NJ. The purpose of this information collection is for NJ to provide these services.
We collect data to
- Provide meetings and events services (this can include travel arrangements, hotel arrangements, event management, registration of participants, communication with suppliers and clients)
- Therefore, the data is shared with relevant third parties such as travel agencies, hotels, transport companies and security companies (not an exhaustive list) on case by case need. Upon request, the person is informed with who the data is shared with.
How do we collect personal data?
We collect personal and anonymous data from:
- The information you provide us through the registration form/system;
- Interactions in the tools that have been agreed on with the clients such as time spent, pages visited, etc
- The information received from our Clients
- The information received from third party suppliers such as travel agencies and transport companies
What information do we collect?
When organizing a meeting or event for a corporate Client, NJ collects personal information to register the participants to the meeting or event through tools that may be selected by the Client or receives lists of participants from the Client or third-party suppliers appointed by the Client. NJ is mainly using CVENT Event Management System to collect data (for more information click here).
We collect information necessary to provide the event management services through the registration form or system, including personal data. We also collect engagements in interactive tools. Providing this personal information is not obligatory but may result in not being able to be registered to the events or limited event management service.
How we secure the information?
Given the sensitivity of your personal data we therefore apply the effective and reasonable security measures to protect your data. The security measures are maintained to prevent loss, misuse and unauthorized access to your personal data. We will transmit your personal data in a structured, commonly used and readable format and through safe and secure environments.
How to access, correct, delete and restrict the processing of your information?
We respect your privacy rights and therefore you may contact us for the reasonable access, correction, erasure of your data and restricting the processing of your information that you have provided through our use of services.
Personal data will be kept by NJ only as long as reasonably necessary taking into consideration its need to answer queries or resolve problems, to provide improved and new services and to comply with legal requirements under applicable laws or with inquiries from Clients on past events or travel activities. All personal information that you have given through the registration link or app, will be deleted 3 years after the corresponding event.
In case of request for erasure of personal data, NJ will respond to your request within one month after receiving the request. We will further notify any third parties involved to process your request to be forgotten.
You can modify or correct your information given through the registration for a given time before the event, but for modifications during and following the event, NJ should be contacted.
You can withdraw your consent to any for the before previously mentioned accepted processing data at any given time through contacting NJ. A timestamp of when the consent was given and withdrawn may remain in the database.
To get information about or delete your data, please contact us at firstname.lastname@example.org indicating your request.
Transferring data internationally
Because we cooperate with companies from other EU member states and third countries outside of EU/EEA, NJ transfers data internationally. This is often done in the framework of the EU-U.S. Privacy Shield (more information can be found here). Transferring the data is done in accordance of the principles of GDPR and in secured ways.
NJ is limiting the number of login attempts possible through normal login as well as using auth cookies. This feature counts and logs number of attempts to log in using auth cookies in the same way or limiting the number of retry attempts for logging in for each IP address. NJ does not collect other personal data on the website for automated decision-making procedures.
NJ is often using the services of CVENT Event Management System to collect personal information. Find out more information on their privacy policies here: CVENT
For more information, please contact our Data Protection Responsible: